1)If there was a paralel live structure, data should be deleted. For this reason "DatabaseTransDelete" function can be used in AOT a day before production. This process must be controlled at least a week ago with a backup. Otherwise deleting action may have some problems while paralel session may be so long for deleting the data or the firm has too much transaction. So first some tables can be deleted from SQL. Forexample: InventTrans, LedgerTrans, Database tracking tables. By using this process system deletes transaction, journals and journal header tables. Main tables and parameters will not be deleted. So while creating new tables in the system, tables types must be selected correctly.
2)Parameter tables must be checked.
3)Contolling number sequences
4)Backup
5)During turnover inventory must be in the system at least by quantity. Purchase orders or inventory journals can be used. If purchase order is going to be used after cost calculation unit cost should be entered to unit price field. It is recomended to make count of inventory. Quantity must be paralel to the ledger data. Corrections can be made after turnover process. But if inventory was given wrong like quantity is more than it is on hand and is consumpted in the system it is not so easy to reverse. If the inventory data is given less that it is, consumptions can not be made in the system. It is not recomended to use negative inventory parameter. With this process inventory accounts are set in the systems. After costs are set, inventory closing must be run it he system at the data 31.12.
6)Ledger transactions can be entered account by account seperately or all together by journals. Date must be 31.12 and year end close must be run. For turnover data that is needed is below:
- Customer
- Vensor
- Bank Accounts
- Other Accounts
7)For Assets data entry should be made to related tables. (AssetTable, AssetBook, AssetTrans)
Also tables developed according to needs of customer must be filled.
This blog is created by the experience of a developer and a consultant. There could be lack of knowledge or these processes can change by project.
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